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Vision Sears Master Facilities Planning

This page is designed to provide Kenilworth School District 38 stakeholders the latest information regarding the Master Facilities Planning process for The Joseph Sears School.

The Master Facilities Plan (MFP) will serve as a guide for assessing the need for facility improvements and capital investments to implement them. The MFP will determine the scope of repairs, modernization, upgrades, and/or new construction needed to serve the current and future school facilities needs of the community.

As you review this presentation, we welcome your feedback specific to the project at visionsears@kenilworth38.org. We also invite community members to attend both the Building and Finance Committee Meetings and Regular Board of Education Meetings. You can see upcoming meeting dates on our Board Calendar.

NOTE: Renderings do not accurately reflect changes or considerations for the Kenilworth Park District property, visit www.kenilworthparkdistrict.org for more details.

News posted in order of appearance, most recent first.


October 5, 2021


DLA Architects provided Draft 3D Renderings of Phase 2 Construction for our Homecoming Open House. Utilizing the latest technology, take a look at what The Joseph Sears School could look like. Fifteen different positions provide 360-degree immersion into key locations of the school. Click on the links to access the views either on the computer or with your phone for an even more interactive experience. These are not final views, but give a draft view of the possibilities. 


August 17, 2021

DLA Architects shared updated renderings of the Entry View, Lower Level Master Plan, and the Second Floor Master Plan. Frederick Quinn Corporation (FQC) discussed the presented Construction Documents. Work will continue on the Construction Documents, which include the detailed drawings and specifications. The timeline of the Construction Documents for the Summer 2022 construction will be completed this fall, with the expectation for bidding to begin in November and bid recommendations made to the BOE by January 2022.

The BOE approved the current Construction Documents presented by Frederick Quinn, including the Design Development Master Budget and the Design Development Design.

Design Renderings


July 19, 2021

DLA Architects presented their updates of the design plan for the master facility project. Several options for consideration related to the designs for the Master Facility Plan were presented. 

Highlights included:

  • Three options for the community entrance and ramp were presented. All options meet ADA requirements and are simply a matter of aesthetics. It was decided that the District would move forward with option two.
  • Three design options for the toilet rooms were presented. Options two and three provided gender-neutral accessibility, which the Diversity, Equity, and Belonging Committee suggested. Option two includes four full-height stalls with a common lavatory. Option three presented three single-user toilet rooms. The Board preferred the privacy offered in option three but saw the need for an additional toilet. A fourth option would include a fourth single-user toilet room, which would likely result in less storage space. The Board determined that the District would move forward with the proposed fourth option, requesting that efforts are made to save as much storage space as possible.
  • The base design for the cafenasium is not suitable for activities with hard balls, so two design options were presented. Option one provides full-height laminated glass and impact-resistant features and is suitable for dodgeball, badminton, and basketball. Option two builds on option one by increasing the building footprint by 800 square feet to make room for a spectator space. This would result in the loss of one outdoor basketball court and minimizing the size of the outdoor classroom. After discussion, the Board preferred option two without the spectator space.
  • The Board discussed including an elevator in this project because the current building elevator does not meet ADA requirements due to its size. Three design options were presented for the Board to consider. 

Design Renderings

 


June 21, 2021

DLA Architects presented their newest renderings, highlighting updates and changes to the design since the last Board meeting. The renderings featured gender-neutral restrooms, accessibility, durable furnishings, and other design elements and materials. The renderings show the repositioning of the basketball hoops. The designs meet all of the requirements of universal design and are fully accessible. The designs highlight the Library Technology Center (LTC), learning stairs, and green wall. The LTC design allows multiple ways to utilize the space, and the two-way display cases will display the MAC museum curated over time. Aspects of the lower-level design will support STEM learning, and DLA Architects is still looking at different materials and floor patterns for the cafenasium. 

Mr. Jack Hayes from Frederick Quinn Corporation (FQC) addressed the budget of the schematic design. The budget now is at $16,623,645. The schematic designs show what it will look like artistically, but it does not represent the structural aspect of actually building and renovating. Other factors will come into play from civil structural mechanical electrical and start to put in more realistic and substantive costs. Mr. Hayes reported that it was discovered, since the development of the schematic design budget, some additional information from the Village regarding what they will require for the water main. The Village is requiring pulling off from the main near Ivy Court instead of the southwest corner of the building. This was unexpected and will require more excavation, more piping, site restoration, and consequently higher costs. The Board will have to make decisions on other alternative features such as installing an elevator in the addition. The next round of budgeting will be done in late July or early August and it is during this time that these final key decisions will be made. Unknowns such as labor and materials costs will be clearer, and these decisions will lead to bidding in December and contracts awarded in Spring 2022. The board will need to determine wish lists and “must-haves,” and further meetings with groups like Sustainability and DEB will have to be held between now and then. The Board will need to establish processes for this decision-making.

Design Renderings


April 19, 2021

At the April 2021 Board of Education Meeting, DLA Architects shared design renderings for review that focus on work to be initiated in Summer 2022 and included exterior work, the interior Commons, and Cafenasium.

Renderings 04-19-21 Presentation

 

Renderings_41921

Renderings 04-19-21 for download.

A pre-bid, non-mandatory building walk-through was held at Sears School on March 25, 2021, for work to be completed during Summer 2021. Bids were opened on April 7, 2021. The BOE voted unanimously to approve the selection of winning bids presented by the project construction manager Frederick Quinn Corporation (FQC). The bids outlined expenses related to demolition and buildout of the Junior Kindergarten classrooms and Junior Kindergarten and Kindergarten (JK/K) hub area during Summer 2021. As part of the Board’s commitment to supporting equity and diversity in the school, 11 percent of the budget will support minority and female-owned businesses.

 


April 14, 2021

Kenilworth SD 38 Site Plan (updated April 14, 2021)

To clear up any confusion, the above site plan removed items indicated in the Townley Field corridor area on previously published school site plan drawings. Kenilworth Park District is currently surveying the community for considerations on upgrades to the Townley Field corridor. For more information on the Townley Field corridor area, visit Kenilworth Park District.

UpdatedKenilworth38SitePlan4-14-21

 


March 19, 2021

Revisioning and Expanding the Junior Kindergarten and Kindergarten Classrooms

At the March 4 Building and Finance Committee meeting, Frederick Quinn Corporation (FQC), the Construction Management Company, presented the budget contract for the demolition and construction of the Junior Kindergarten classrooms and the Junior Kindergarten/Kindergarten (JK/K) hub area anticipated to begin this summer.

DLA Architects provided design sketches of the space for review. The designs for the Junior Kindergarten/Kindergarten (JK/K) portion of the building include creating two JK classrooms and a JK/K hub. The existing JK classroom will be expanded to 850 sq. ft. A second 820 sq. ft. classroom will be created using a portion of the current Multipurpose Room. The plan includes a shared toilet room between the two classrooms, which will have child-appropriate sized fixtures. There will also be an 1100 sq. ft. JK/K hub

Last year the District held Visioning Sessions with faculty, parents, students, and community members, and out of these sessions came a list of guiding principles to use as a roadmap for the learning spaces. In early 2021, DLA Architects collaborated with the JK/K faculty and the administration to discuss the guiding principles and curriculum delivery and how this would be incorporated into the design. This also included a site visit to a recently completed Early Education Center.

Renderings

 

JK/K Renderings for download

The elements in the designs that correspond with the six Master Facilities Plan guiding principles include:

1. Personalization
a. Critical thinking and courageous advocacy
Space will consist of zones for age-appropriate stem activities (lego, large-scale blocks, sand, water tables, etc.)
b. Creative and visible learning
Tackable surfaces for displaying student work and writable surfaces located at student height are features in new classrooms and the hub.
d. Social-emotional growth
The active hub provides self-directed learning through play and facilitates different modes of student interaction and collaboration

2. Accessibility
a. Warm, safe, and inviting
Student scale (cubbies, loft space, quiet areas, toilet rooms)
Age-appropriate colors
b. Cultural and global inclusivity
The hub design was inspired by the realization that younger children first learn how to engage with the world through a connection to their home and local community
c. Pedestrian and bicycle access
Student access directly outdoors is provided through a connection adjacent to the hub space

3. Flexibility
a. Agility of spaces and furniture
Limited fixed items, furniture is moveable and reconfigurable to accommodate various activities
b. Neighborhood clustering
JK/K neighborhood is created from a central hub space and staff collaboration area

4. Community Orientation
b. A hub of community connection
The neighborhood provides a sense of community within the school for the JK/K grade band, with the staff collaboration space functioning as a team-building space for staff
c. Preservation of tradition and history
Familiar features of the Village of Kenilworth (train station and train tracks) are incorporated into the hub

5. Outdoor Connectivity
a. Connections to nature
Biophilia (love of elements found in nature) is incorporated with cloud forms and color in the ceiling, while land features from the surrounding geography (Lake Michigan, Townley Field) are incorporated into flooring patterns

6. Sustainability
a. Maximum efficiency
Upgrades will be made to the mechanical systems in 2022 with a new efficient water source heat pump system and controls
New LED lighting is included in renovated space with dimming controls and daylight harvesting
b. Indoor comfort and wellness
Healthy, low volatile organic compound (VOC) materials, that are either recycled or renewable are specified for flooring, paint, and acoustic clouds

Personalization is realized in the hub space by allowing there to be many different zones for age-appropriate STEM activities, such as working with large blocks or sand and water tables.

Through discussions with JK/K teachers, it was realized that younger children first learn how to engage with the world by connecting to their homes and the local community. The hub is inspired by the Village of Kenilworth and incorporates shapes representing the train station and tracks, along with significant features found in the community. The green floor represents the grass of Townley Field, and the blue pattern represents Lake Michigan. 

To maintain a flexible and accessible space, changing and movable furniture is recommended to accommodate various activities. Some furniture areas will have different-sized tables for independent play.

The outdoor connectivity to nature was also essential, and the design includes elements of grass, acoustical clouds, and blue acoustical ceiling tiles to represent the sky.

To maintain sustainability in the design, renewable products such as linoleum no-wax flooring and products with recycled content, along with Low-VOC and Zero-VOC paints and wall coverings will be used. Finish material selections are durable and have low maintenance. Tackable and writable surfaces to display student work is at the student’s level.

Changes incorporated in the design will allow the ability to expand our early childhood offerings depending on community needs. It is also a possible partnership space for activities with the Kenilworth Park District or NSSED. Teachers will be able to use the active hub to achieve so many of their goals around our play-based curriculums. 

The design creates a space for students to achieve future-ready learning goals collaboratively.

The designs were represented at the March 15, 2021, Regular Board Meeting, where the DLA Architect’s contract and the budget for this portion of the project were approved.
 


March 4, 2021

Project Lifecycle Timeline

Below is a detailed project timeline to showcase the process of going from conceptual designs and projected budget to detailed construction designs with final proposed budgets. A key aspect of this process is continued feedback from relevant stakeholders to help the building reflect educational priorities and programming in its design.


December 14, 2020

The Board of Education reviewed and unanimously approved the Master Facilities Plan (MFP) final draft provided by DLA Architects. The final approved Plan can be viewed at:

kenilworth38.org/about/facilities/masterfacilitiesplan

The presentation slides are available at Master Facilities Plan Presentation.

The MFP is an evolving document and the Board and Administration are committed to including stakeholder feedback throughout the implementation of the Master Facilities Plan. Members of the community are welcome to attend the Regular BOE meetings and the Building and Finance Committee Meetings.

Dr. Joe Bailey presented the Construction Manager selection process details, and the BOE approved the hire of finalist Frederick Quinn Corporation. The process of implementing the Master Facilities Plan Phase One will begin immediately.


December 9, 2020

The Kenilworth SD38 Board of Education (BOE) reviewed the first draft of the final documents to be included in the Master Facilities Plan provided by DLA Architects at the November 16, 2020 Regular BOE Meeting. Feedback was given on the organization and content of the MFP, and revisions were made and reviewed in more detail at the December 3, 2020, Building and Finance Committee Meeting. The final draft of the MFP is to be reviewed and possibly approved on Monday, December 14, 2020, at the Regular Board of Education Meeting.

A draft of the MFP is available for review online at:

www.kenilworth38.org/DraftMasterFacilitiesPlan

The Board and Administration are committed to including stakeholder feedback throughout this process. Members of the community are welcome to attend the Regular BOE meetings and the Building and Finance Committee Meetings.

The Construction Manager selection process is anticipated to conclude with selecting a Construction Manager at the December 14, 2020, Regular BOE Meeting.


November 16, 2020

The BOE reviewed the first draft of the final documents to be included in the Master Facilities Plan provided by DLA Architects. Feedback was given on the organization and content of the plan, and revisions will be made and reviewed in more detail at the December 3, 2020, Building and Finance Committee Meeting in order for a final draft to be reviewed and possibly approved on December 14, 2020, at the Regular Board of Education Meeting. 

The Construction Manager selection process continues as per the RFQ schedule presented to the BOE in September. This process is anticipated to conclude with selecting a Construction Manager at the December Regular BOE Meeting.

The Board and Administration are committed to including stakeholder feedback throughout this process. Members of the community are welcome to attend the Regular BOE meetings and the Building and Finance Committee Meetings.


October 23, 2020

The BOE held a Special Meeting to review the Master Facilities Plan Funding Schedule Presentation given by Business Manager Dr. Joe Bailey. Dr. Bailey’s MFP Funding Sources presentation. During the 2019-2020 school year, District 38 began to develop a long-range Master Facilities Plan as a roadmap for the District’s facilities needs for the next three to five years. The Board and Administration are committed to including stakeholder feedback throughout this process. We invite you to attend our Regular Board of Education meetings and our Building and Finance Committee Meetings. Board Calendar

An updated MFP will be presented at the November Regular Board meeting and voted on at the December meeting.


October 14, 2020

The Board of Education and Administration presented the Option 8 draft of the Master Facilities Plan at the JSSPVA October 14, 2020 meeting. Included were an updated Site Rendering and Site Plan.

NOTE: Renderings do not accurately reflect changes or considerations for the Kenilworth Park District property, visit www.kenilworthparkdistrict.org for more details.

Site Rendering and Site Plan

MFP Site Rendering and Plan Option 8

 


Oct. 12, 2020

In response to feedback from the community and faculty/staff presentations on October 1, 2020, the Board of Education and Administration continue to work with DLA Architects and New Vista Design to refine the Master Facilities Plan draft. Here is the most recent iteration (Option 8) of the designs and draft budget as reviewed at the October 9, 2020, public Building and Finance Committee Meeting:

MFP First and Second Floor Plan Option 8 Draft
MFP Option 8 Preliminary Budget Estimate

Frequently asked questions and response in regards to the project are available:

Master Facilities Planning Frequently Asked Questions

Do you have additional questions? We welcome your feedback specific to the project at visionsears@kenilworth38.org. We also invite community members to attend both the Building and Finance Committee Meetings and Regular Board of Education Meetings. You can see upcoming meeting dates on our Board Calendar.

New Vista Design provided summaries of the faculty and community presentation workshop notes:

Community Master Facilities Planning Oct. 1 Workshop Notes and Feedback
Faculty/Staff Master Facilities Planning Oct. 1 Workshop Notes and Feedback

 


October 2, 2020

On October 1, 2020, the Kenilworth SD38 Board of Education and Administration, New Vista Designs, DLA Architects, along with guest John Hart, President of the Kenilworth Park District Board, hosted a Building and Finance Committee community meeting to review a draft of the Master Facilities Plan (MFP) for The Joseph Sears school.

The proposed MFP is being developed with community feedback, careful study of detailed community discussions, an extensive review of state-of-the-art educational design practices, and close collaboration with the Park District relating to the Village House. The plan is also informed by the Health, Life, and Safety Plan, which details multi-year facilities improvements that the District is required to complete.

We welcome community members to view the recording of the meeting and presentation as we are committed to including stakeholder feedback throughout this process and would like to invite community members the opportunity to provide further input.

Oct. 1, 2020, Building & Finance Community Meeting Video

View Oct. 1, 2020, MFP Draft Presentation

Overall Objective of Facility Upgrade

The proposed plan upgrades the learning and collaboration spaces, and actively supports the school’s academic and extracurricular programming.

Highlights of the proposed plan include:

  • Significant upgrades to nearly all aspects of the school, including much-improved flow, a welcoming community entrance with atrium off of Ivy Court; the addition of a new cafeteria within the building; additional recreational and event space; clearly defined learning neighborhoods for JK-2 Grade, Grades 3-5 and Grades 6-8, and more.
  • Reflects the history and traditions of The Joseph Sears School while offering the best possible educational facilities.
  • Leverages the unique architectural design of our schoolhouse, including the retention of the Abbotsford facade.

 

Community Partners

The Board recognizes that the school is a community hub, and we believe the building can serve this purpose better and, in doing so, enable an improved partnership with the Kenilworth Park District for activities for the broader community. The proposed plan includes an expanded Community Center, allowing for additional Park District programming, the provision of additional gym space, and the location of a Park District office at the proposed new main community entrance to the schoolhouse. 

 

Financial Considerations

The school is well positioned to undertake a major renovation project with a strong and experienced administrative team in place and healthy fund balances and assets. The MFP will be budgeted utilizing a three- to five-year phased plan.

 

Community Input Opportunities

Community input has been and will remain vital during every stage of this process. We will work with DLA Architects over the next few days to review additional changes to these designs based on the community discussion and feedback, and to prioritize.

As you review this presentation, we welcome your feedback specific to the project at visionsears@kenilworth38.org. We also invite community members to attend both the Building and Finance Committee Meetings and Regular Board of Education Meetings. You can see upcoming meeting dates on our Board Calendar.

Upcoming Virtual Meetings with MFP discussion:

  • Building and Finance Committee Meeting: Oct. 9, 2020, 9:00 a.m.
  • JSSPVA Meeting: Oct. 14, 2020, 8:30 a.m.

September 22, 2020

Dear members of The Joseph Sears community,

During the 2019-2020 school year, District 38 began to develop a long-range Master Facilities Plan as a roadmap for the District’s facilities needs for the next three to five years. We are committed to including stakeholder feedback throughout this process and would like to invite community members to provide input on the proposed Master Facilities Plan on:

Thursday, October 1, 2020, at 6:30 p.m.

Join Zoom Meeting

https://kenilworth38-org.zoom.us/j/98438666262?pwd=TEVMTzNQVFZrdkVkV0hza3B0NWRMdz09

Meeting ID: 984 3866 6262

Passcode: 268501

Dial by your location +1 312 626 6799 US (Chicago)

The proposed Master Facilities Plan is being developed with community feedback, careful study of detailed community discussions during Visioning Sessions, an extensive review of state-of-the-art educational design practices, and close collaboration with the Park District relating to the Village House. The plan is also informed by the Health, Life, and Safety Plan, which details multi-year facilities improvements that the District is required to complete.

You can access our Master Facilities Plan web page here: kenilworth38.org/visionsears. We look forward to your feedback.

In partnership,

Mr. Evan Lukasik, President
Board of Education Kenilworth School District 38
listen@kenilworth38.org

Ms. Kate Donegan, Superintendent
Kenilworth School District 38
kdonegan@kenilworth38.org


May 13, 2020

The Joseph Sears School community engaged in a variety of educational and architectural visioning workshops facilitated by the Boston-based architectural firm of New Vista Design and the Chicago-based firm of DLA Architects in mid-March.

Through a series of dynamic and hands-on experiences, designed to mirror that of the Learning Environments for Tomorrow (LEFT) Institute offered through the Harvard Graduate School of Education, varied stakeholder groups were led through a step-by-step visioning process aimed at capturing their best thinking about Sears School’s current and future educational goals and priorities, and connecting them to best practices and possibilities in innovative school facility design.

The goals, priorities, and desired design elements determined during the workshops have been recorded and highlighted in The Joseph Sears School Visioning Sessions Summary. They are meant to inform all aspects of the Joseph Sears School renovation and design process.

The Workshops included:

  • The Joseph Sears School Educational Leadership Team (ELT) met for a two-hour meeting.
  • Student Focus Group of students grades 2-7 met for an hour and a half.
  • Community Forum for Sears community members met for two hours.
  • The Sears School Educational Visioning Workshop Group (a group of approximately 30 Sears School teachers, administrators, students, parents, board members, and community partners) met for two, four-hour sessions over for two days.

Topics covered included:

  • Priority Goals for the renovated and/or new Joseph Sears School facility and campus.
  • Strengths, Challenges, Opportunities, and Goals (SCOG Analysis) associated with The Joseph Sears School’s current academic programs as well as the vision for its renovated and/or new facility.
  • Future Ready Learning Goals as connected to Joseph Sears School’s present and future educational vision.
  • Desired Design Patterns and architectural features for the renovated and/or new Joseph Sears School facility and campus.
  • Guiding Principles for the design of the renovated/new Joseph Sears School facility and campus.
  • Blue Sky Ideas for the renovated and/or new Joseph Sears School facility and campus.

DLA Architects and New Vista Design have created The Joseph Sears School Visioning Sessions Summary from notes taken and information gathered during the Visioning sessions and conversations. Agendas for each of the workshops and the list of workshop participants can be found at the end of this document.

Next steps include:

Faculty and Staff Visioning Survey due May 13
Faculty and Staff grade-level optional Visioning Sessions:

  • Monday, May 18, JK-Second Grade, 2:00 – 4:30 p.m.
  • Tuesday, May 19, Specials: Related Arts/PE, 2:00 – 4:30 p.m.
  • Friday, May 22, Sixth-Eighth Grade, 1:00 – 3:30 p.m.
  • Wednesday, May 27, Third-Fifth Grade, 2:00 – 4:30 p.m.

Bubble Diagram Process with the Educational Leadership Team (late May)
Virtual Visioning Community Conversation (June/July)

If you have questions or would like to add comments or ideas to this evolving narrative, please contact Superintendent, Dr. Lisa Leali at lleali@kenilworth38.org.


March 16, 2020

Building and Finance Committee Update

On March 12 and 13, 2020, Kenilworth Board of Education and school administrators hosted a two-day Visioning Workshop and Community Conversations for all community stakeholders. The Board and Administration are working with DLA Architects and New Vista Design, who conducted the visioning sessions. The sessions were engaging and productive in helping us think about the future of the school and, more importantly, an opportunity to rally our school leadership and community around the development of the Master Facilities Plan (MFP). The feedback we have received has been overwhelmingly positive.

The process of completing the stakeholder visioning sessions was an essential step in the creation of a comprehensive MFP. The MFP considers safety, curriculum, population shifts, and future program needs, as it becomes a long-range planning document. The plan helps to manage and maintain the District's facilities in good working order, balanced with the required long-term expenditures.

DLA Architects and New Vista Design will connect the critical feedback captured during the visioning sessions with best practices in innovative school facility design as they develop the MFP recommendations.

In addition to the community, student, staff, and faculty feedback provided in the most recent visioning sessions, DLA Architects and New Vista Design will consider the following for the creation of the MFP recommendations:

• Assessment of the District’s current facilities
• Visits to area schools to preview cutting-edge educational enhancements
• Feedback from community, student, staff, and teachers from 2018 visioning sessions
• Educational priorities established with school administrators and teachers
• Input from the school’s Sustainability Committee

During February and March, 2020, Board members toured four schools: JFK Elementary in Schiller Park, Gemini Middle School in Niles, Sunset Ridge School in Northfield, and Prairie Crossing School in Grayslake. All offered unique examples of cutting-edge educational design , effective integration of sustainability features and excellent use of common areas, including hallways, to create a sense of openness and community.

DLA Architects has met with The Joseph Sears School Sustainability Committee and WOLD Architects to ensure that sustainability is built into our facilities plan and that there is a strong alignment with the school's sustainability efforts.

The next steps include a Community Review meeting in June to review initial architectural plans. The goal is to have a working draft of the Master Facilities Plan for the August, 2020, Board of Education regular meeting, with final approval at the September meeting. We will not proceed with any significant capital projects this summer, pending completion of the MFP.

We will continue to keep the community informed and allow opportunities for feedback throughout the process.