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Standard Procedures
Sign In/Sign Out
Kenilworth School District 38 Sign In and Sign Out Procedures
The Joseph Sears School uses the Raptor Visitor Management System to strengthen the schoolhouse safety for our entire community. Part of keeping our community safe is knowing who is in our schoolhouse at all times, and the Raptor system allows us to do that. The Raptor system will also enable us to screen visitors in our schoolhouse and provide a safer environment for all students and staff.
Visiting Joseph Sears School during school hours (including parents/guardians):
- Upon entering Joseph Sears School, a visitor will need to present a driver’s license or other U.S. government-issued ID in the Main Office.
a. If visitors are not leaving the entryway/foyer, they do NOT need to have their ID scanned into the Raptor machine.
2. The Raptor system will check to ensure that registered sexual offenders are not entering our school campuses without our knowledge. The Raptor system checks the visitor’s name and date of birth compared with a national database of registered sex offenders. The registered sex offender database is the only official database checked by the Raptor system. No other data from the ID is gathered or recorded, and the information is not shared with any outside agency.
3. Once entry is approved, Raptor will issue a badge that identifies the visitor, the date, and the purpose of their visit.
4. The Main Office will then provide a lanyard with a badge that must be worn by the visitor(s) for the duration of their stay.
5. The Main Office will collect the visitor’s U.S. government-issued ID and store it in a secure location.
6. All visitors must return to the Main Office before 4:00 p.m. to sign out, return their badge(s), and collect their U.S. government-issued ID.
a. IF the visitor will be staying after 4:00 p.m., the staff member they are visiting is responsible for collecting their badge at the end of their stay.
Please plan to always have your driver’s license/U.S. government-issued ID with you when visiting Joseph Sears School during school hours.
For students who arrive at the schoolhouse late:
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All students and parents/guardians must enter through the Main Entrance.
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Students (or assistance from parents/guardians) will complete the sign-in form using the supplied iPad.
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IF a parent/guardian needs to enter the schoolhouse past the entryway/foyer, they will need to have their U.S. government-issued ID scanned into the Raptor machine.
For students leaving the schoolhouse early or for lunch:
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All students and parents/guardians must exit through the Main Entrance.
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Students (or assistance from parents/guardians) will complete the sign-out form using the supplied iPad.
Thank you for understanding and your support in enhancing the district’s safety protocols.
FAQ
Frequently Asked Questions
What is the Raptor system?
Raptor is a visitor management system that enhances school security by reading visitor drivers’ licenses (or other approved state-issued ID), and comparing information to a sex offender database by alerting school administrators. Once cleared through the system, a visitor badge is produced that includes a photo.
How does Raptor work?
Raptor compares state-issued ID information to a database that contains registered sex offenders from 50 states. In the event of a match, Raptor alerts designated school officials.
What is the purpose of the Raptor system?
Raptor helps our schools keep unwanted visitors out and track visitors that have been allowed in. By proactively alerting personnel to specific potential threats, Raptor allows school administrators and law enforcement personnel to take appropriate steps to keep the students, employees, and visitors safe. The system also prints visitor badges that include the visitor’s name, photo, date, and destination for valid visitors. Those badges enable personnel within the building to quickly determine if visitors are in areas where they should, or should not, be.
Why is Kenilworth School District 38 using this system?
The safety of our students is our highest priority. Raptor will provide a consistent system to track visitors and volunteers while keeping away people who present a danger to students. The system quickly prints visitor badges that include a photo, the visitor’s name, time, and date.
Does the school/district have the right to require visitors, even parents, to produce identification before entering the school?
Yes. School officials need to know who is in the building and why they are there. Particularly when a student is involved (e.g., early pickup), school officials need to confirm that an individual has the authority to have access to the student.
What types of IDs will work in Raptor?
The scanner can scan all state licenses, state identification cards, concealed handgun licenses, consular ID cards, green cards, active military cards, and passport cards (not the full passport). It does not officially scan other countries’ identification cards.
What if the person refuses to show identification?
Contact the school administrator immediately. The administrator can question the individual and explain the process to them. Based on their knowledge of the person and situation, the administrator can determine to allow entry or refuse access to the facility and/or a student. If the visitor does not supply a proper identification, the visitor can give their full name and date of birth to be checked in and escorted throughout the building.
What other information is the school taking from driver’s licenses?
Raptor only scans the visitor’s name, date of birth, and photo for comparison with a national database of registered sex offenders and any private alerts at the school. Additional visitor data will not be gathered, and no data will be shared with any outside company or organization.
Is an ID card scan necessary each time a person comes into the building?
No. After the first scanning, the Raptor operator would simply find the visitor’s name in the system (first or last name look-up) and use the record of the previously-scanned ID to sign the visitor in and print a visitor’s badge. This makes check-in much easier after the initial visit. Please note, a U.S. government-issued ID is required to enter the building.
What is the checkout process for visitors leaving the building?
All visitors must return to the Main Office before 4:00 p.m. to sign out, return their badge(s), and collect their U.S. government-issued ID. If the visitor will be staying after 4:00 p.m., the staff member they are visiting is responsible for collecting their badge at the end of their stay.
Will the Raptor System be used for after-school activities?
No, the system will only be used 7:30 am - 4:00 pm, Monday through Friday.
What are the privacy protocols for this information?
Raptor Technologies, Inc. (Raptor) warrants that the confidentiality of data from our clients will be maintained according to all Federal and State laws and any local policies communicated to us. Raptor acts as an agent and representative for the client in the storage, import, and/or analysis of data. Access to personally identifiable data will not be allowed for anyone other than Raptor staff directly responsible for the storage, import, and/or analysis of the data. Raptor will provide data only to persons or entities authorized by the client. Raptor will use data only according to the terms of our signed agreements.